PEPFAR's annual planning process is done either at the country (COP) or regional level (ROP).
PEPFAR's programs are implemented through implementing partners who apply for funding based on PEPFAR's published Requests for Applications.
Since 2010, PEPFAR COPs have grouped implementing partners according to an organizational type. We have retroactively applied these classifications to earlier years in the database as well.
Also called "Strategic Areas", these are general areas of HIV programming. Each program area has several corresponding budget codes.
Specific areas of HIV programming. Budget Codes are the lowest level of spending data available.
Expenditure Program Areas track general areas of PEPFAR expenditure.
Expenditure Sub-Program Areas track more specific PEPFAR expenditures.
Object classes provide highly specific ways that implementing partners are spending PEPFAR funds on programming.
Cross-cutting attributions are areas of PEPFAR programming that contribute across several program areas. They contain limited indicative information related to aspects such as human resources, health infrastructure, or key populations programming. However, they represent only a small proportion of the total funds that PEPFAR allocates through the COP process. Additionally, they have changed significantly over the years. As such, analysis and interpretation of these data should be approached carefully. Learn more
Beneficiary Expenditure data identify how PEPFAR programming is targeted at reaching different populations.
Sub-Beneficiary Expenditure data highlight more specific populations targeted for HIV prevention and treatment interventions.
PEPFAR sets targets using the Monitoring, Evaluation, and Reporting (MER) System - documentation for which can be found on PEPFAR's website at https://www.pepfar.gov/reports/guidance/. As with most data on this website, the targets here have been extracted from the COP documents. Targets are for the fiscal year following each COP year, such that selecting 2016 will access targets for FY2017. This feature is currently experimental and should be used for exploratory purposes only at present.
Years of mechanism: 2007 2008 2009
ACTIVITY HAS BEEN MODIFIED IN THE FOLLOWING WAYS:
Human Capacity Development (HCD) is one of the strategic objectives of the AED-UGM, and is designed to
provide ongoing capacity building to support and enhance the scale-up of activities and the sustainability of
activities and partners. AED-UGM will plan and implement HCD activities for sub-partners that aim to
improve core skills and capacities, in order to build organizational effectiveness and sustainability. Activities
will include: training, technical assistance and support; mentoring and twinning; information exchange;
technology transfer; and resource provision. Twinning, as defined by the HIV and AIDS Twinning Center is
"the partnering of two entities with shared characteristics to achieve a common goal."
HCD training will consist of comprehensive, specific instruction to mainly enhance organizational
management/human resources, project planning/design, and technical capacity for improved service
delivery. FY 2009 training will include core group (all sub-partners) training in five organizational domains:
1) Financial Planning & Management, 2) Grants Management, 3) Monitoring & Evaluation, 4) Organizational
Management & Human Resources, and 5) Project Planning & Design. Core trainings will be tailor-made to
address the current organizational development challenges faced by sub-partners, as identified in yearly
capacity building plans. Cluster/Cohort training (for select groups of sub-partners and/or staffing cohorts)
will cover various topics in such domains as Governance & Strategic Planning, Technical Capacity,
Mentoring & Coaching, and Networking & Advocacy. These trainings will be customized, in order to improve
sub-partners' institutional and organizational systems. Technical capacity strengthening will focus on
improving service delivery in the program areas where AED sub-partners are active and will be based on
results from CB needs assessments and plans. Customized training for sub-partners will span all AED-
UGM organizational domains.
Technical assistance will mainly occur after HCD training events and involve on-site technical support,
focusing on: institutional strengthening of policies, systems and structures, in order to improve the quality of
services; and adherence to statutory requirements, protocols and best practices. Leadership Seminars will
be convened and cover such topics as Community Mobilization and HIV and AIDS Operational Research.
Mentoring and twinning will consist of peer-to-peer capacity building to promote networking and
collaboration between sub-partners and/or individuals which builds expertise and knowledge.
The AED-UGM has established an Educational Training Fund (ETF) to support the HCD needs of sub-
partners through the provision of resources that include: funding for the development of job aides,
handbooks and educational materials; and sponsorship for attending courses, technical meetings, etc. The
ETF is a mechanism whereby staff and volunteers working for sub-partners can apply for, and receive,
funding to improve skills and enhance service delivery. AED-UGM will assist sub-partners to identify
courses and obtain sponsorships, to defray costs associated with participation, and encourage sub-partners
to build professional development costs into their project budgets, to sustain this activity, over the long-term.
Another sustainability approach is to link sub-partners to the Health and Welfare Sector Education and
Training Authority (SETA), whereby sub-partners can tap into the government's National Skills Fund for
learnership opportunities. Sub-partners engaged in Adult Care and Support will tap the ETF for
sponsorship to attend short courses and technical meetings in such areas as: prevention, counseling,
psychosocial support, spiritual support, paralegal training, etc. Additionally, the AED-UGM will
adapt/develop and disseminate standard tools, protocols and manuals for use by sub-partners to improve
operational systems and expand service delivery. Based on year one capacity building plans, the following
are examples of technical capacity building activities of the three sub-partners working in Adult Care and
Support: 1) exchange visits to forge twinning relationship between GRIP and Population Council on Rape
Crisis Interventions; 2) GRIP Study Tour to other organization's sites to observe best practices on Rape
Crisis Interventions; 3)training and TA for Hospice Palliative Care Association (HPCA) on TB/HIV integrated
service delivery; 4) sponsorship of Ingwavuma Orphan Care (IOC) staff in local language Counseling
course; 5) sponsorship of IOC staff in Memory Box course; and 6) sponsorship of IOC staff in paralegal
training course. AED-UGM has been able to obtain non-PEPFAR USAID funding to fund a TB program
involving two sub-partners, namely IOC and HPCA. Some of this funding will be used to hire a TB/HIV/AIDS
Technical Advisor to provide technical leadership to this program.
AED-UGM is a capacity building program which ensures that sub-partner organizations collaborate and
coordinate with the South African Government (SAG). AED-UGM seeks to ensure that all sub-partner
service delivery strategies are aligned with the four priority areas in the National Strategic Plan (NSP),
namely: (i) Prevention; (ii) Treatment, Care and Support; (iii) Research, Monitoring and Surveillance; and
(iv) Human Rights and Access to Justice. As such, capacity building activities will focus on improving
compliance of sub-partners with SAG policies, regulations and protocols. Where appropriate, AED-UGM
will provide support to sub-partners in obtaining certifications and accreditations from various governmental
and other institutional bodies pertaining to HIV and AIDS related service delivery. Capacity building
activities will also promote effective partnerships between sub-partners and relevant government
departments, the private sector and other civil society organizations, through strengthening of community-
based service delivery networks and referral systems.
AED-UGM is committed to gender equality and has established systems, procedures and monitoring and
evaluation instruments to ensure sub-partners are sensitive to this issue. Since gender equality and gender
equity are concerned with ensuring that the needs of women, men, girls and boys are addressed in all
phases of program planning, AED-UGM monitors the integration of gender concerns in situation analyses,
the formulation of objectives, program activities and Monitoring, Evaluation, and Reporting (MER) plans.
Thus, AED-UGM goes beyond the mere counting of the number of females and males attending training
courses by actively promoting gender equality and gender equity, and providing support to sub-partners to
enable them to address this issue effectively. As part of this process, sub-partners are required to report on
gender-related activities in their quarterly monitoring reports. Gender equality consultants will also be
engaged to strengthen the expertise of AED-UGM in this area.
Sub-partner organizations sign memorandums of understanding (MOUs) with provincial and district
departments. Details concerning the status of MOUs in different provinces will be provided in sub-partner
Activity Narrative: COPs. AED-UGM ensures that sub-partners report progress on SAG collaboration efforts and MOU status
on a quarterly basis.
----------------------------
SUMMARY:
As an Umbrella Grants Management (UGM) partner, Academy for Education Development (AED) supports
institutional capacity building, technical assistance and grants administration for indigenous organizations
that implement PEPFAR programs. These partners and sub-partners consist of indigenous NGOs, FBOs,
and CBOs that were selected through the Inter-Agency PEPFAR Annual Program Statement (APS) and
have met the criteria for full and open competition. The main functions of the UGM program are: 1) to
facilitate further scale-up of HIV and AIDS care services and (2) to develop indigenous capability, thus
creating a more sustainable program. The emphasis area is local organization capacity development and
the primary target population is indigenous organizations.
BACKGROUND:
AED has extensive experience managing grants programs on behalf of USAID with PEPFAR funds. Prior to
award of the UGM under the South Africa APS, AED was already managing grant programs funded with
PEFPAR dollars in Ghana and Honduras, and providing TA and capacity building to PEPFAR partners on
palliative care and OVC work in Mozambique and Kenya. In addition, AED has been sourced as USAID's
exclusive partner for capacity building to the 23 NGOs funded under the PEPFAR Round One New Partners
Initiative. As such, AED is well experienced in providing TA and capacity building on the broad array of
technical areas related to PEPFAR programs, monitoring and evaluation, organizational development and
finance management. In addition, AED has also been a key PEPFAR implementing partner in South Africa
and is thoroughly familiar with working on HIV and AIDS program within that context. As a UGM partner,
AED will not directly implement program activities, but rather act as a grants administrator, technical
assistance provider, and mentor for sub-recipients, chosen by USAID, who in turn carry out the assistance
programs. USAID closely collaborates and coordinates with the South African Government (SAG) in
supporting PEPFAR partners through the umbrella grant mechanism. Although some of the partners work
closely with various SAG Departments, AED's primary interface with the SAG is through the Senior
Management Team (SMT), which includes key staff from USAID, National Departments of Health and
Social Development, and representatives from the provincial departments. Under AED, between 6 and 11
indigenous partners will be supported via sup-grants and technical assistance. Priority will be given to
harmonize approaches and policies of these indigenous partners and preclude overlap of services. Grants
to palliative care partners support government clinics and hospitals with human resources including doctors,
nurses, pharmacists, and counselors. These partners also work closely with new and established hospices
to ensure hospice accreditation in accordance with national and global standards of palliative care.
Palliative care services supported by partners include holistic; family-centered; clinical, psychological,
spiritual and social care services for PLHIV and their families, supported by multidisciplinary teams at facility
and community levels. During their partnership with PEPFAR, these providers will increase their reach while
also building sustainability of their own programs and organizations. This scale-up and support for
sustainability requires strong financial, monitoring and evaluation, and management systems to
accommodate growth in reach and maximize sustainability.
ACTIVITIES AND EXPECTED RESULTS:
Funds budgeted under this narrative will support costs for administering, managing and facilitating technical
support for the palliative care partners. Separate COP entries describe the palliative activities implemented
by each partner. Institutional capacity building of indigenous organizations is a key feature of the umbrella
grant mechanism and is designed to promote the sustainability of care programs and organizations.
ACTIVITY 1: Grant Management
AED will award and administer care grants to partners selected through a USAID/PEPFAR APS competitive
process to implement HIV and AIDS activities. This involves an array of related activities including award
and administration of grants, monitoring of grant progress, meeting reporting requirements, financial
oversight, ensuring compliance with USG regulations, and grant closeout. AED will develop and monitor
palliative care program implementation and adherence to financial regulations. This involves provision of
extensive technical assistance to partners on palliative care project development and implementation,
financial management, monitoring and evaluation, and reporting. A key result includes the development and
monitoring of palliative care implementation plans which track critical program achievements in palliative
care related areas such as service delivery, training, policy development, technical assistance, planning and
evaluation.
ACTIVITY 2: Capacity Building
The umbrella mechanisms will support institutional and technical capacity building of indigenous
organizations. (Capacity building activities are defined as activities that strengthen the skills of indigenous
organizations to implement HIV and AIDS programs efficiently, with diminishing reliance on external
technical assistance and support and increased potential for sustainability.) AED will support activities to
improve the financial management, program management, quality assurance, strategic information (M&E)
and reporting, and leadership and coordination of partner organizations implementing palliative care
activities. AED will also assess and facilitate critical palliative care technical support for partners such as
technical trainings, program reviews, technical planning and sharing of lessons learned. Emphasis will be
placed on partner implementation of evidence-based preventive care interventions which include OI
screening and prophylaxis (including cotrimoxazole, TB screening/management), counseling and testing for
clients and family members, safe water and personal hygiene strategies to reduce diarrheal disease, HIV
prevention counseling, provision of condoms, referral for family planning services for HIV-infected women,
Activity Narrative: appropriate child survival interventions for HIV-infected children and nutrition counseling as well as pain and
symptom management and support for adherence to OI medications and antiretroviral therapy (ART).
ACTIVITY 3: Monitoring and Evaluation and Reporting
AED will provide support to palliative care partners in monitoring and evaluation, in order to strengthen
measurement of the implementation and impact of palliative care program activities, an eventual
achievement of PEPFAR goals. M&E support of palliative care partners includes: measurement of program
progress; provision of feedback for accountability and quality; surveillance; and implementation of
information management systems. In addition, AED will provide supportive supervision to provide guidance,
monitoring, mentoring and oversight through site visits, technical assistance, and performance evaluation.
The management of service delivery programs under this project will contribute to the PEPFAR goals to
provide treatment to 2 million HIV-infected people; prevent 7 million HIV infections; and provide care to 10
million people infected by HIV and AIDS, including orphans and vulnerable children.
New/Continuing Activity: Continuing Activity
Continuing Activity: 13362
Continued Associated Activity Information
Activity Activity ID USG Agency Prime Partner Mechanism Mechanism ID Mechanism Planned Funds
System ID System ID
13362 12333.08 U.S. Agency for Academy for 6451 6151.08 $150,000
International Educational
Development Development
12333 12333.07 U.S. Agency for Academy for 6151 6151.07 $150,000
Emphasis Areas
Human Capacity Development
Estimated amount of funding that is planned for Human Capacity Development $95,000
Public Health Evaluation
Food and Nutrition: Policy, Tools, and Service Delivery
Food and Nutrition: Commodities
Economic Strengthening
Education
Water
Table 3.3.08:
AED-UGM will continue providing technical assistance (TA) and capacity building to new and ongoing sub-
partner organizations using the same strategy as mentioned above.
AED-UGM has one sub-partner, Population Council, working in this program area. Given the fact that
Population Council is an organization that has a strong organizational structure and is technically sound,
AED-UGM views them as a partner who could potentially assist other sub-partners in the following ways: 1)
sharing Strategic Planning and Organizational Management and Human Resources tools and expertise; 2)
exposing them to ideas for project development/design;3) sharing of administrative, financial and human
resources updates; 4) helping them to explore ways to incorporate men into HIV and AIDS programming; 5)
helping to improve scientific writing skills; and 6) sharing experiences in networking and advocacy.
With FY 2009 funding, AED-UGM will organize and conduct leadership seminars, dissemination workshops,
forge twinning relationships and convene trainings where Population Council's expertise will be used to
strengthen sub-partner organizations and expose them to best practices in HIV and AIDS service delivery,
specifically in the areas of treatment and the continuum of care. Examples of planned activities in year two
in this area are: 1) Leadership Seminar on Community Mobilization; 2) Leadership Seminar on HIV and
AIDS operations research findings and thematic topics; 3) convening of dissemination workshop to share
research findings with sub-partners; and 4) exchange visits/twinning relationship between Population
Council and GRIP on Rape Crisis Interventions, exploring opportunities for increasing access and
adherence to antiretroviral therapy (ART).
Although no domain scores were assigned when conducting the Population Council's capacity building CB)
assessment in year one, their staff emphasized the benefit and usefulness of attending the AED-UGM's
Monitoring and Evaluation (M&E) workshops and would like to participate in future training of this nature.
Additional areas where technical support would be helpful include: 1) index training for improving their filing
systems, 2) accessing long-term support to address staff educational needs, and 3) exposure to research
and thematic topics on HIV and AIDS-related issues. To date, the Population Council has received support
from the Educational Training Fund (ETF) for participation in two courses: one on the Essentials of Human
Resources and one on USAID Rules and Regulations; both offered by external training providers. It is
anticipated that Population Council will continue to benefit from staff professional development courses
sponsored by AED-UGM.
coordinate with SAG. AED-UGM seeks to ensure that all sub-partner service delivery strategies are aligned
with the four priority areas in the NSP, namely: (i) Prevention; (ii) Treatment, Care and Support; (iii)
Research, Monitoring and Surveillance; and (iv) Human Rights and Access to Justice.
the formulation of objectives, program activities and MER plans. Thus, AED-UGM goes beyond the mere
counting of the number of females and males attending training courses by actively promoting gender
equality and gender equity, and providing support to sub-partners to enable them to address this issue
effectively. As part of this process, sub-partners are required to report on gender-related activities in their
quarterly monitoring reports. Gender equality consultants will also be engaged to strengthen the expertise of
AED-UGM in this area.
Sub-partner organizations sign MOUs with provincial and district departments. Details concerning the
status of MOUs in different provinces will be provided in sub-partner COPs. AED-UGM ensures that sub-
partners report progress on SAG collaboration efforts and MOU status on a quarterly basis.
------------------------------------------
SUMMARY: As an Umbrella Grants Management (UGM) partner, Academy for Education Development
(AED) supports institutional capacity building, technical assistance and grants administration for indigenous
organizations that implement PEPFAR programs. These partners and sub-partners consist of indigenous
NGOs, FBOs, and CBOs that were selected through the Inter-Agency PEPFAR Annual Program Statement
(APS) and have met the criteria for full and open competition. The main functions of the UGM program are:
1) to facilitate further scale-up of HIV and AIDS care services and (2) to develop indigenous capability, thus
creating a more sustainable program. The emphasis area is Local Organization Capacity Development and
the primary target populations are indigenous organizations. BACKGROUND: AED has extensive
experience managing grant's programs on behalf of USAID with PEPFAR funds. Prior to award of the UGM
under the South Africa APS, AED was already managing grant programs funded with PEFPAR dollars in
Ghana and Honduras, and providing TA and capacity building to PEPFAR partners on palliative care and
OVC work in Mozambique and Kenya In addition, AED has been sourced as USAID's exclusive partner for
capacity building to the 23 NGOs funded under the PEPFAR Round One New Partners Initiative. As such,
AED is well experienced in providing TA and capacity building on the broad array of technical areas related
to PEPFAR programs, monitoring and evaluation, organizational development and finance management. In
addition, AED has also been a key PEPFAR implementing partner in South Africa and is thoroughly familiar
with working on HIV and AIDS program within that context.As a UGM partner, AED will not directly
implement program activities, but rather act as a grants administrator, technical assistance provider, and
mentor for sub-recipients, who in turn carry out the assistance programs. closely collaborates and
coordinates with the South African Government (SAG) in supporting PEPFAR partners through the umbrella
grant mechanism. Although some of the partners work closely with various SAG Departments, AED's
primary interface with the SAG is through the Senior Management Team (SMT), which includes key staff
from USAID, National Departments of Health and Social Development, and representatives from the
provincial departments. Under AED, between 6 and 11 indigenous partners will be supported via sup-grants
and technical assistance.Treatment programs include patient uptake, counseling and testing, doctor
Activity Narrative: consultations, laboratory testing, treatment management, adherence support, patient counseling,
telemedicine, and quality assurance monitoring. The treatment partners work in both the public and private
sector. Partners equip government clinics and hospitals with human resources (doctors, nurses,
pharmacists, and counselors), management systems and community mobilization and outreach. Partners
assist with infrastructure renovations when required. These programs also offer specialized training to
improve the clinical, management, and leadership of health professionals to deliver ART services.
Treatment partners engage private doctors, traditional healers, church groups, and people living with HIV to
extend and enhance HIV care and treatment.ACTIVITIES AND EXPECTED RESULTS: Separate COP
entries describe the ARV services activities implemented by each partner managed through this process.
Institutional capacity building of local organizations is a key feature of the umbrella grant mechanism and is
designed to promote the sustainability of HIV and AIDS treatment programs. Activity 1. Grants
Management: AED will award and administer grants to partners selected through the PEPFAR APS
competitive process to implement HIV and AIDS activities, including treatment activities. This involves an
array of related activities including award and administration of grants, monitoring of grant progress,
meeting reporting requirements, financial oversight, ensuring compliance with USG regulations and grant
closeout. AED will monitor ARV services program implementation and adherence to financial regulations.
This involves provision of extensive technical assistance to partners on project development and
implementation, financial management, monitoring and evaluation, and reporting.ACTIVITY 2: Capacity
Building: AED will support institutional capacity building of indigenous organizations. (Capacity building
activities are defined as activities that strengthen the skills of indigenous organizations to implement HIV
and AIDS programs efficiently, with diminishing reliance on internationally-based technical assistance and
support.) AED will support activities to improve the financial management, program management, quality
assurance, strategic information (M&E) and reporting, and leadership and coordination of partner
organizations implementing treatment activities.Activity 2. Monitoring and Evaluation and Reporting: AED
will provide support to partners providing ARV services in monitoring and evaluation, in order to strengthen
measurement of the implementation and impact of program activities. M&E support for ARV services
partners include: measurement of program progress; provision of feedback for accountability and quality;
and implementation of information management systems. In addition, AED will provide supportive
supervision to provide guidance, monitoring, mentoring and oversight through site visits, technical
assistance, and performance evaluation.The management of service delivery programs under this project
will contribute to the PEPFAR goals of providing treatment to 2 million HIV-infected people; preventing 7
million HIV infections; and providing care to 10 million people, including orphans and vulnerable children.
Continuing Activity: 13365
13365 12332.08 U.S. Agency for Academy for 6451 6151.08 $2,808,500
12332 12332.07 U.S. Agency for Academy for 6151 6151.07 $2,050,000
Estimated amount of funding that is planned for Human Capacity Development $1,245,980
Table 3.3.09:
The Umbrella Grants Management partner, Academy for Education Development (AED-UGM) will continue
providing TA and capacity building to new and ongoing sub-partners using the same strategy as FY 2008.
OVC constitutes the largest program area for the AED-UGM, with 6 sub-partners working in this area: 1)
Anglican AIDS and Healthcare Trust (AAHT), 2) Hospice and Palliative Care Association of South Africa
(HPCA), 3) Ingwavuma Orphan Care (IOC), 4) Senzakwenzeke, 5) Woz'obona, and 6) Care. Core group
training and follow-on technical support will primarily focus on organizational development and institutional
strengthening, whereas customized training, TA and twinning activities will build technical capacity in OVC
programming. Yearly capacity building plans for each sub-partner will be developed, building on prior year's
plans and will articulate the individual CB needs of each sub-partner. Where possible, cohort/cluster
trainings will be organized for sub-partners, to maximum resources and facilitate cross-sharing of best
practices.
partners through the provision of resources that include: funding for such things as the development of job
aides, handbooks and educational materials; and sponsorship for attending courses, technical meetings,
etc. The ETF is a mechanism whereby the staff and volunteers working for sub-partners can apply for, and
receive, funding to improve skills and enhance service delivery. Sub-partners engaged in OVC programs
will tap the ETF for sponsorship to attend short courses and technical meetings in such areas as: financial
management, computer training, and report writing; and technical OVC subjects including memory box,
child abuse case management, child and youth care development, etc. Additionally, the AED-UGM will
operational systems and expand service delivery. Examples from year one CB plans illustrate the types of
training, TA and twinning activities that OVC sub-partners will participate in:
1) Woz'obona and Senzakwenzeke exchange visit/twinning on Household Gardening
2) Senzakwenzeke and AAHT exchange visit/twinning on Child Care Forums
3) Woz'obona and Senzakwenzeke exchange visit/twinning on CINDI Database
4) Sponsorship for IOC staff to participate in paralegal, child abuse case management, and child and youth
care development courses
5) Training of trainers for Woz'obona staff in facilitation and training skills
Sub-partner organizations sign MOUs with provincial and district departments. Details concerning the status
of MOUs in different provinces will be provided in sub-partner COPs. AED-UGM ensures that sub-partners
report progress on SAG collaboration efforts and MOU status on a quarterly basis.
-------------------------
Activity Narrative: and is thoroughly familiar with working on HIV/AIDS programs within that context. As a UGM partner, AED
will not directly implement program activities, but rather act as a grants administrator, technical assistance
provider, and mentor for sub-recipients, who in turn carry out the assistance programs. AED collaborates
and coordinates with the South African Government (SAG) in supporting PEPFAR partners through the
umbrella grant mechanism. Although some of the partners work closely with various SAG Departments,
AED's primary interface with the SAG is through the Senior Management Team (SMT), which includes key
staff from USAID, National Departments of Health and Social Development, and representatives from the
and technical assistance. Partners are active in many provinces across South Africa and provide support for
OVC by identifying and training caregivers, establishing community care centers, and providing
psychosocial support. Grants to OVC partners support a range of locally-driven best practices for orphan
care using a variety of models of service delivery and working in collaboration with the South African
Government's Department of Social Development. During their partnership with PEPFAR, OVC partners will
increase their reach while also building their own capacity towards long-term sustainability. This scale-up
will require adequate financial, monitoring and evaluation, and management systems to accommodate
growth and maximize sustainability.
Funds budgeted under this narrative will support costs for administering and managing these OVC partners.
Separate COP entries describe the OVC activities implemented by each partner. Institutional capacity
building of indigenous organizations is a key feature of umbrella grant mechanism and is designed to
promote sustainability of care programs and organizations.
ACTIVITY 1: Grants Management
AED will award and administer grants to partners selected through the PEPFAR APS competitive process
to implement OVC activities. This involves an array of related activities including award and administration
of grants, monitoring of grant progress, meeting reporting requirements, financial oversight, ensuring
compliance with USG regulations, and grant closeout. AED will monitor OVC partners' program
implementation and adherence to financial regulations. This involves provision of extensive technical
assistance to partners on project development and implementation, financial management, monitoring and
evaluation, and reporting.
AED will support institutional capacity building of indigenous organizations. (Capacity building activities are
defined as activities that strengthen the skills of indigenous organizations to implement HIV and AIDS
programs efficiently, with diminishing reliance on internationally-based technical assistance and support.)
AED will support activities to improve the financial management, program management, quality assurance,
strategic information (M&E) and reporting, and leadership and coordination of partner organizations
implementing OVC activities.
ACTIVITY 3: Monitoring and Evaluation (& Reporting)
AED will provide support to OVC partners on monitoring and evaluation, in order to strengthen
measurement of the implementation and impact of program activities, an eventual achievement of PEPFAR
goals. M&E support of OVC partners includes: measurement of program progress; provision of feedback for
accountability and quality; surveillance; and implementation of information management systems. In
addition, AED will provide supportive supervision to provide guidance, monitoring, mentoring and oversight
through site visits, technical assistance, and performance evaluation.
Continuing Activity: 13363
13363 12512.08 U.S. Agency for Academy for 6451 6151.08 $485,000
12512 12512.07 U.S. Agency for Academy for 6151 6151.07 $300,000
Estimated amount of funding that is planned for Human Capacity Development $285,000
Table 3.3.13:
The Academy for Educational Development's Umbrella Grant Management project (AED-UGM) will
continue providing TA and capacity building (CB) to new and ongoing sub-partner organizations using the
same strategy as mentioned above.
Population Council is an organization that has a strong organizational structure and is technically sound, the
exposing them to ideas for project development and design; 3) sharing of administrative, financial and HR
updates; 4) helping them to explore ways to incorporate men into HIV and AIDS programming; 5) helping to
improve scientific writing skills; and 6) sharing experiences in networking and advocacy.
With FY 2009 funding, AED-UGM will organize and conduct Leadership Seminars, forge twinning
relationships and convene trainings where Population Council's expertise will be used to strengthen sub-
partner organizations. Examples of year two planned activities in this area are: 1) Leadership Seminar on
Community Mobilization; 2) Leadership Seminar on HIV and AIDS operations research findings and
thematic topics; and 3) exchange visits/twinning relationship between Population Council and GRIP on
Rape Crisis Interventions, exploring opportunities for increasing access and adherence to ART.
Although no domain scores were assigned when conducting the Population Council's CB assessment in
year one, their staff emphasized the benefit and usefulness of attending the AED-UGM's Monitoring and
Evaluation workshops and would like to participate in future training of this nature. Additional areas where
technical support would be helpful include: 1) Index training for improving their filing systems, 2) accessing
long term support to address staff educational needs, and 3) exposure to research and thematic topics on
HIV and AIDS-related issues. To date, the Population Council has received support from AED's
Educational Training Fund (ETF) for participation in two courses: one on the Essentials of Human
sponsored by the AED-UGM.
service delivery strategies are aligned with the four priority areas in the NSP, namely: (i) Prevention; (ii)
Treatment, Care and Support; (iii) Research, Monitoring and Surveillance; and (iv) Human Rights and
Access to Justice.
-------------------------------------
Currently, the USG PEPFAR Task Force supports institutional capacity building of indigenous organizations
that implement PEPFAR programs through four competitively selected Umbrella Grants Mechanisms: Pact,
the Academy for Educational Development (AED), Family Health International (FHI), and Right to Care
(RTC). The main purposes of these new umbrella organizations are to (1) facilitate further scale-up of HIV
treatment services; and (2) develop indigenous capability, thus creating a more sustainable program. The
major emphasis area is local organizational capacity development. Primary target populations are
indigenous organizations, including non-governmental organizations (NGOs), faith-based organizations
(FBOs), and community-based organizations (CBOs).
institutional capacity building, technical assistance (TA), and grants administration for indigenous
(1) to facilitate further scale-up of HIV and AIDS care services and (2) to develop indigenous capability, thus
creating a more sustainable program. The emphasis areas are human capacity development, local
organization capacity building, and strategic information.
award of the UGM under the South African APS, AED was already managing grant programs funded with
Activity Narrative: exclusive partner for capacity building to the 23 NGOs funded under the PEPFAR Round One New Partners
finance management. In addition, AED has also been a key PEPFAR implementing partner in South Africa,
and is thoroughly familiar with working on HIV and AIDS programs within this context.
As a UGM partner, AED will not directly implement program activities, but rather act as a grants
administrator, technical assistance provider, and mentor for sub-recipients, who in turn carry out the
assistance programs. AED closely collaborates and coordinates with the South African Government (SAG)
in supporting PEPFAR partners through the umbrella grant mechanism. Although some of the partners work
indigenous partners will be supported via sub-grants and technical assistance, some of whom implement
treatment-related activities. Under the umbrella grant mechanism the reach of sub-grantees for treatment is
expected to be substantially expanded, which includes the purchase of antiretroviral drugs, drugs for
treating opportunistic infections, treatment of symptom and pain management, and other treatment-related
commodities (e.g. test kits).
AED will award and administer grants to partners selected through the South Africa PEPFAR APS
competitive process to implement treatment activities. This involves an array of related activities including
award and administration of grants, monitoring of grant progress, meeting reporting requirements, financial
oversight, ensuring compliance with USG regulations, and grant closeout. AED will monitor treatment
partners' program implementation and adherence to financial regulations. This involves provision of
extensive technical assistance to partners on project development and implementation, financial
management, monitoring and evaluation, and reporting.
implementing treatment activities.
AED will provide support to treatment partners on monitoring and evaluation, in order to strengthen
goals. In addition, AED will provide supportive supervision to provide guidance, monitoring, mentoring and
oversight through site visits, technical assistance, and performance evaluation. The management of service
delivery programs under this project will contribute to the PEPFAR goals to provide treatment to 2 million
HIV-infected people; prevent 7 million HIV infections; and provide care to 10 million people infected by HIV
and AIDS, including orphans and vulnerable children.
Continuing Activity: 13364
13364 12408.08 U.S. Agency for Academy for 6451 6151.08 $436,500
12408 12408.07 U.S. Agency for Academy for 6151 6151.07 $300,000
Estimated amount of funding that is planned for Human Capacity Development $275,000
Table 3.3.15:
